Wholesail builds custom B2B ordering portals for school and office supply distributors. Schools, districts, and institutional buyers order online — with contract pricing, purchase order workflows, and Net-30 billing built in. Live in under 2 weeks.
School districts that shift to online procurement reduce administrative ordering time by 65% and reduce order errors by 40% compared to phone and fax.
School districts send purchase orders via email or fax, you manually enter them, and errors happen every other week because handwriting is illegible.
Every district has a different contract price — and your reps need to confirm pricing before every order to avoid a billing dispute.
August is chaos — every account needs everything at once and you can't tell who's confirmed versus who's still getting budget approval.
Net-30 on institutional accounts means 45-to-60-day actual payment cycles, and tracking them across 60 accounts is a billing nightmare.
Purchasing directors submit POs directly through the portal. Orders are digital from the moment they're placed. No transcription, no lost faxes, no Monday-morning error corrections.
Contract pricing is locked to each district or institutional account at the portal level. The buyer sees their price. Billing matches what they ordered. No disputes.
Orders are confirmed in writing the moment they're placed. You see committed August volume in June. Staffing and inventory planning is based on real numbers.
Payment terms are configured once per account and automated. Invoices generate on shipment. Overdue alerts track every account automatically — no spreadsheet required.
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Purchasing directors used to fax us purchase orders. We would lose one a week. Now every order is digital, every PO is logged in the portal, and invoices match exactly what was ordered. Our August cycle went from three weeks of firefighting to one week of clean execution.
Practical guides for distribution operators. No fluff, no spam.
reduction in administrative ordering time when districts shift to online procurement
fewer order errors when schools submit digitally vs. phone and fax
from your first call to a fully deployed, branded portal live for your clients
5 minutes. We review your answers before your call so every minute is spent on building your portal, not discovery.